RO-MAN 2025 Registration
Our conference policy requires that at least one of the authors for each contribution register for the conference before 15 July, and for regular and special session papers, we prefer registration before the Camera Ready submission, which is 15 of July. For all papers one full registration (in person or online) per paper, and one paper per registration are expected. Please note that student registrations do not cover publication of full papers and special session papers.
For all LBR papers, one full registration (in-person or online) or one student registration per paper is expected. All regular, special session, and student registrations include workshop participation, but you should register for particular workshops. Persons who will attend only the workshops can register for these only and will be denied access to the main conference. In case of multiple regular and special session papers from the same author, one 'add-on' paper will be registered against a fixed amount of 350 euros. A student registration can cover up to 2 LBR presentations. Any more papers (so more than 2) would require another full registration. If you are an author or co-author of a single contribution, your registration cannot be shared or used for uploading a paper for which you are not an author. Remote presentations are permitted as long as at least one author has completed full (online) registration.
Each paper is limited to six pages in the standard IEEE Conference Paper Format based on the LaTeX template or Microsoft Word template. A maximum of two additional pages are permitted with 90 euro extra charge per page, as requested by the publisher. Any authors who have not registered by 15 th July 2025 or have papers exceeding the page limit (excluding accepted RA-L, TRO, and RAM papers) in the final submitted paper version will have their paper removed from the program and the proceedings. If there is any issue with the registration, the organizers will reach out to you directly.
Full registration includes submissions for up to one item from these categories: paper (regular or special session), late-breaking report, and robot design competition. Student registration includes one submission of a late-breaking report or a robot design competition entry (not a regular or special session paper). Persons who have a full or student registration can attend the workshops free of charge, but they have to register for the specific workshop they plan to attend.
Registration Schedule
Early Bird registration deadline*: 15th July 2025 (23:59 PST)
Workshop registration: 15th July 2025 (23:59 PST)
Regular registration deadline: 21st August 2025 (23:59 PST)
On site registration deadline: 29th August 2025
Registration Type | Regular/Special Session Paper Coverage | Late-Breaking Report (LBR) Coverage | Robot Design Competition Entry Coverage | Workshop Participation | Access to Main Conference |
---|---|---|---|---|---|
Full Registration (Online or In-person) | Covers one regular or special session paper. An extra charge of 350 euro can cover a second regular or special session paper | Covers one LBR, if up to one regular or special session paper is registered. | Covers one Robot Design Competition Entry | Yes (Free of charge, but requires specific workshop registration) | Yes |
Student Registration | NOT COVERED (Does not cover publication of full papers or special session papers) |
Can cover up to 2 LBR presentations. (More than 2 LBRs would require another full registration.) |
Covers one Robot Design Competition Entry | Yes (Free of charge, but requires specific workshop registration) | Yes |
Workshop registration (Student or Regular) |
NOT COVERED | NOT COVERED | NOT COVERED | Yes (requires specific workshop registration) | NOT COVERED |
One day registration | NOT COVERED | NOT COVERED | Covers one Robot Design Competition Entry | NOT COVERED | Yes (on the chosen day) |
Conference Registration
Grants and Awards
IEEE Travel Awards
IEEE can provide 4 travel awards capped at $1500 per award. To get an IEEE travel award, applicants should use this link: https://forms.gle/mnbSdZ3RU6PcR8W98. The application deadline is 01/07/2025 and they intend to provide notifications to authors by 07/07/2025. This amount may be spent on the hotel, transportation, or the registration fee itself.
Conference Student Travel Grant
Please check our dedicated page under the menu “Travel & Awards” -> “Conference awards”.